Legal Assistant F-M-X H/F Bureau Veritas

Are you attracted to board governance and corporate legal support within a CAC 40 listed company?

Join our team! Working autonomously on varied projects, you will develop your expertise in a stimulating and supportive environment.

YOUR EVERYDAY EXPERIENCE IF YOU JOIN US

We are recruiting for our Bureau Veritas Governance and Securities Law Department a Legal Assistant(F-M-X) on a permanent contract.

Reporting to Securities Law & Corporate Governance Director you will join a team of experts based in COURBEVOIE.

You will work closely with our operational teams and our clients within the framework of the governance of Bureau Veritas SA, including its Board of Directors, its 4 Committees, the Annual General Meeting and corporate legal formalities.

WHAT YOU WILL ACCOMPLISH

Your mission is to support the organization and smooth running of the governing bodies of Bureau Veritas SA, as well as legal formalities, document management and budget monitoring, ensuring rigorous logistical, administrative and legal follow-up. Your role is essential to the effective governance of a listed company.

You will:

- Organize the logistical and administrative aspects of Board of Directors and specialized Committee meetings (sending out notices of meeting, compiling files to be sent to directors, preparing hard-copy files and the meeting room), and organize preparatory meetings (agenda review, etc.)
- Organize the logistics of Board events, including strategy day(s) and off-site Board meetings (accommodation, transportation, scheduling, etc.)
- Prepare attendance registers, transcribe minutes into the legal registers, and prepare excerpts of draft minutes
- Liaise with the assistants of Board members
- Prepare directors' annual declarations and update mandate/directorship biographies (for publication in the Universal Registration Document)
- Handle legal formalities (Kbis extract, filing of financial statements, amendments to the articles of association, etc.)
- Assist with the logistical organization of the Annual General Meeting
- Archive, file and scan governance documents
- Monitor the department's 2 budgets (purchase orders, invoices, etc.)

THE SKILLS THAT WILL MAKE YOU STAND OUT

Hands-on experience in Board and committee support - Enables you to organize Board of Directors and Committee meetings smoothly and handle the related files and registers with confidence.

Event coordination - Allows you to deliver well-run strategy days, off-site Board meetings and the Annual General Meeting, from accommodation and transportation to scheduling.

Proficiency in board portals and the Microsoft Office Suite - Helps you compile, share and archive governance documents efficiently and securely for directors.

Drafting skills - Ensures that notices of meeting, excerpts of draft minutes and directors' declarations are clear, accurate and ready for use.

Experience collaborating with senior executives, board members and external stakeholders - Enables you to liaise effectively with directors and their assistants and to represent the department professionally.

Rigorous, well-organized and detail-oriented, with strong anticipation skills - Ensures that legal registers, formalities and budget follow-up are reliable and that deadlines are anticipated.

Dynamic and proactive, with the ability to take initiative - Helps you move forward autonomously on varied tasks and respond quickly to the needs of the Board and the department.

Excellent interpersonal and communication skills - Allows you to build trusting relationships with directors, internal teams and external partners.

Strict sense of confidentiality - Ensures the protection of sensitive governance information handled within a listed company.

WHAT YOU MUST HAVE

You hold a Master's degree from a Law or Business school.

You have 3 years minimum of experience in Board and committee support (mandatory), ideally with a strong interest in corporate governance and securities law.

WHAT WE OFFER

Salary: Salary and benefits will be discussed according to your profile.

Career Development:
All our positions are open to internal mobility. We encourage professional growth and skills development.

Diversity & Inclusion:
We encourage all qualified candidates to apply, regardless of gender or personal circumstances.

WHO WE ARE

Bureau Veritas is a global leader (84,000 employees in 140 countries) in testing, inspection, and certification services. We help clients meet compliance, reduce risks, and improve performance. Integrity, impartiality, and independence define our culture.

Apply now - you are one click away from your next career step!

YOUR RECRUITMENT PROCESS (IF PRE-SELECTED)

- Initial phone call or an e-mail with Recruiter (5-10 minutes)
- HR video interview with Recruiter (30-60 minutes)
- Operational interview(s) with Laetitia

- Final interview and offer with our HRBP