Les missions du poste

Responsibilities

Payroll Operations
- Manage and execute fullcycle payroll processing for monthly payrolls.
- Validate timekeeping data, variable compensation, payments in kind, overtime, bonuses, and deductions.
- Review payroll calculations to ensure accuracy and compliance with statutory requirements.
- Coordinate with clients and Global Payroll team to ensure employee data changes (hires, terminations, promotions, leaves) are correctly reflected in payroll systems.
- Oversee payroll adjustments, retroactive payments, and offcycle payrolls.

Compliance & Reporting
- Ensure payroll practices comply with labor laws, tax regulations, social security, and internal policies.
- Prepare and submit statutory filings, tax declarations, and yearend reporting.
- Maintain auditready documentation and support internal/external audits.
- Monitor regulatory changes and update payroll processes accordingly.

Systems & Process Improvement
- Act as a key user for payroll systems (A3NOM, SAP, Workday, Meta4, Sage, etc.).
- Identify process inefficiencies and lead automation or optimization initiatives.
- Collaborate with vendors to resolve system issues and implement enhancements.
- Maintain payroll controls and ensure data integrity.

Stakeholder Management
- Serve as the escalation point for complex payroll queries from employees or managers.
- Partner with Finance on payroll accounting, reconciliations, and monthend close.
- Coordinate with external payroll providers (if applicable) to ensure service quality.

Team Leadership
- Mentor and support junior payroll specialists.
- Provide training on payroll processes, tools, and compliance requirements.
- Contribute to workload planning and team performance improvement.

Le profil recherché

Profile
- 5-10 years of progressive experience in payroll operations.
- Experience managing complex payrolls (multicountry, highvolume, payments in kind, or shadow payrolls).
- Experience with international payroll or sharedservice environments.
- Knowledge of complementary HR areas (benefits, compensation, time & attendance).
- Strong knowledge of payroll legislation, tax rules, and social security (adaptable to Spain or other countries as needed).
- Payroll certifications (e.g., CPP, CIPP, or local equivalents).
- Advanced proficiency in payroll systems (A3 NOM preferred).
- Solid understanding of accounting principles related to payroll.
- Fluency in Spanish and English or additional languages.

L'entreprise

For its Madrid based office, our client, an international Financial Services structure, is currently looking for a:

Senior Client Payroll Specialist (m/f)

He/She is responsible for leading end-to-end payroll operations, ensuring accurate and timely payroll processing, compliance with local regulations, and continuous improvement of payroll procedures. This role acts as a subject matter expert, supports audits, mentors junior team members, and partners with HR, Finance, and external providers. He/She will manage a portfolio of clients independently, taking full ownership of their payroll processes.