People Ops Specialist H/F Cafeyn

Join Cafeyn: Where Innovation Meets Inspiration
Cafeyn is more than a platform- it is transforming the way people access and experience content. Since 2006, we've grown in a fast-evolving market, adapting to become a leading digital reading service with over 2 million users worldwide. Cafeyn gives readers unlimited, personalized access to thousands of newspapers and magazines, curated to fit their tastes and delivered seamlessly across devices.

Our mission?
To empower individuals with access to trusted, high-quality content that fosters personal growth and discovery. Whether it's through the comprehensive collection of news and features on Cafeyn, the digital publishing solutions of Milibris, the fun and educative content for children on Kidjo, or the collections for manga lovers by Mangas.io, Cafeyn stands at the forefront of digital content experiences.

Your team & responsibilities

By joining the People team, you will report to our Head of HR, Agathe and also work alongside, Jeanne, our Talent Acquisition Manager, and finally Rim, HR Manager (based in Tangier). As HR Ops, you will ensure reliable, compliant, and optimized management of employee administration, payroll, and international HR processes (France, UK, NL, Germany), while delivering high-quality operational HR support to employees and managers and actively contributing to continuous improvement of HR practices

Your mission as an HR Ops Specialist

Employee Administration and Payroll Management: (50%)

- Employee Administration: Oversee the onboarding and offboarding of employees, including drafting contracts, amendments, and affiliation procedures through our HRIS (Lucca).

- Tracking Internal Lifecycle Elements: Monitor probation periods, and manage leaves, absences, and other administrative elements related to HR management.
- Payroll Management: Collect, verify, and transmit variable payroll elements, review payslips, and make necessary corrections. Ensure compliance with deadlines and legal requirements.
- Social Declarations: In coordination with payroll service providers, manage social security declarations and ensure compliance with legal payroll obligations.
- Compensation and Benefits Policies: Ensure the proper implementation of compensation and benefits rules, and respond to employee inquiries regarding these matters. Participate in the implementation of appropriate compensation and benefits policies.
- Monitoring Legal Changes: In collaboration with local payroll providers, ensure regular updates to processes following changes in laws and social regulations, both in France and in other countries where Cafeyn operates.

HR Support and Assistance: (30%)

- HR Point of Contact: Serve as the main contact for employees and managers regarding administrative and operational HR matters (certificates, leave management, contractual documents, etc.).
- HR Data Analysis: Collect and analyze key HR data, assist in creating HR reports, and regularly update employee data.
- Social Agenda and CSE Meetings: In collaboration with the HR Manager, manage the social agenda, assist elected representatives and management in preparing meetings (Agenda, sending invitations, etc.), and provide answers to CSE questions related to their scope, in compliance with current legislation.

HR Processes and Knowledge: (20%)

- Continuous Process Improvement: Actively contribute to the continuous improvement of HR processes and the optimization of tools used.
- HR Projects : In collaboration with the HR team, you will actively participate in setting up new projects, and evolve on various topics, like the CSE elections.

Who are we looking for?

You are at the right place if you have/are

- Minimum 5 years of experience in HR Operations or Employee Administration
- Multi-country payroll expertise (France required, UK/NL preferred)
- Strong knowledge of employment law
- Advanced Excel proficiency
- HRIS experience (Lucca is a plus)
- Experience with CSE elections is highly valued
- Fluent English
- Strong attention to detail and rigor
- Excellent organizational and prioritization skills
- Service-oriented mindset
- High level of confidentiality
- Proactive and solution-driven
- Comfortable working in a fast-growing international environment

It would be the perfect fit if you are

- You are eager to learn and grow every day
- Experience with Lucca is a plus

Hiring process
- Hiring manager Interview with Agathe, our Head of HR.
- Case study that you will present to Agathe
- Peer Interview with our HR team
- Last Interview with Stéphane, Chief People Officer

Perks & benefits of working at Cafeyn

- Classic package

We provide a Swile card for your meal vouchers, Sidecare health insurance, and a mobility package to reimburse your transport subscription.

- Sports

We have a partnership with Wellpass that gives you access to fitness classes and wellness activities for both exercise and relaxation as you want.

- Mental Health

You have an access to our mental health platform teale, where you can book appointments with your psychologist or monitor your mental health.

- Hybrid policy

We allow you to work remotely two days per week.

- Cafeyn's access

We provide you with a VIP code for Cafeyn, giving you unlimited access to all content on our platform.

- Team life

We organize four office meet-ups per year. These occasions allow us to gather with our international offices, celebrate company updates, and spend quality time together.

You don't have to match all the requirements, if you feel this offer could be a great opportunity for you, reach out anyways! We hire based on talent and we promote inclusivity inside Cafeyn and strongly believe that our culture is strongest when it is the most diverse.