Administrative Assistant - HR M H/F MANPOWER - LUXEMBOURG

Manpower Luxembourg is recruiting, on behalf of a prestigious European institution, an:

Administrative Assistant - HR / Disability & Social Services Office

You will support the Disability and Social Services Office within the Health & Benefits Division of the HR Directorate.
This role provides essential secretarial and administrative support, working closely with the Head of Division, the Social Officer, and the Benefits Associate Officer.

Responsibilities

- Manage the daily operation of the Disability and Social Services shared mailboxes and respond to related enquiries.
- Arrange meetings, handle sensitive communications, and support staff needing assistance.
- Perform general administrative and secretarial duties, including drafting and finalising documents.
- Coordinate workplace adaptation requests and ensure proper processing in the relevant systems.
- Maintain process logs and ensure accurate classification of support cases.
- Handle procurement-related tasks and manage invoices for consultants and social service providers.
- Liaise with internal and external stakeholders to provide updates and follow up on requests.
- Systematically archive and organise documents in GED and OneDrive.
Required Profile
- Certified secondary-level education, complemented by a 2-year qualification in a relevant field (e.g. secretarial studies, business administration).
- Minimum 3 years of professional experience in administrative roles; experience in HR or welfare administration is an asset.
- Excellent command of MS Office (Word, Excel, PowerPoint).
- Knowledge of EIB tools such as Oracle, Business Objects, GED, SharePoint, OneDrive is a strong advantage.
- Excellent written and spoken English; French is a strong asset. Knowledge of another EU language is a plus.
Competencies
- Strong achievement drive and attention to quality.
- Ability to adapt smoothly to changing priorities and environments.
- Excellent collaboration skills and ability to work across organisational boundaries.
- High level of integrity, professionalism, and respect for confidentiality.
- Strong organisational skills and ability to manage multiple priorities.
Additional Information
- Temporary assignment of 2 months, with extensions possible up to 1 year under Luxembourg legislation.
- Opportunity to work in a multicultural and highly professional institutional environment.
Interested?
Please send your application today.
Our Manpower consultants will be happy to provide further information.