Executive Assistant H/F Volvo Group

What you will do

We are looking for an Executive Assistant to the Senior Vice President (SVP) for Electromobility (EMOB) Purchasing department. You will be an essential person for us and will act as the heart and the glue of the Management team and EMOB department. This is a great opportunity for someone that wants to grow in a very exciting and challenging environment and that wish to have a position with a high level of responsibility.

You have an open and positive attitude and like to work in a high pace environment. You will work proactively, independently and should have the ability to work on own initiative. The job requires good networking and therefore great ability to communicate, orally and verbally, and to work with people on different levels and in different areas is essential, both towards internal and external stakeholders. If you are also curious and love to find new ways of working with different platform and IT tools such as Microsoft Teams, we believe that you will be a perfect fit for this role.

To be successful in this position you need to have a high level of integrity and ethics, dedication, commitment, loyalty, and sound judgment. Finally, you must be exceedingly well organized and flexible.

Main activities & Responsibility :

- Work proactively to support your boss by providing an efficient and professional service by managing day-to-day issues, support and follow-up plans and activities.
- Plan, organize and take minutes in the management meetings.
- Plan, organize and lead activities and events for the management team and department.
- Support with travel, expense reports, business, general administration and agenda proposition and planning.
- Responsible for the department's administrative routines as well as proficiency in IT tools such as MS Office, Teams, SharePoint, EBD and Origo.
- Responsible for the information flow within the department.
- Be actively involved in the onboarding on new members by providing information about the way of working and tools.
- Implement benchmarked tools/activities within other departments in the same organization.

Who are you?

- A passion to work TOGETHER with a great management team and department that have fun every day!
- Communicate so everyone can understand what you're trying to say.
- Ability to take ownership of the tasks and organize, structure and prioritize a wide range of issues in an effective way.
- Proactive approach, strong organizational skills and a passion for driving activities.
- High standard of professionalism and to operate with highest level of integrity (ability to treat confidential information with appropriate discretion).
- International approach/interest and a global mindset with advanced skills in English
- Strong skills in IT systems in general and Office365 in particular
- Good social competence and networking skills - someone who loves to cooperate and work with people will love this job!
- Knowledge about the Volvo organization and administrative routines is an advantage
- Relevant education and experience from similar positions

If you recognize yourself in the above description - we are very curious to get to know you! Apply today!

Location : This position is located in Goteborg, Sweden or in Lyon, France and will be supporting EMOB Purchasing SVP located in Lyon. You will be part of management team located in Lyon, France and Gothenburg, Sweden.

Travelling: occasionally

Temp contract

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Who we are and what we believe in
We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group's leading brands and entities.

Applying to this job offers you the opportunity to join Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.

Volvo Group Purchasing is a team of changemakers that thrive in a fast-paced and exciting business environment. We are a truly global team with passion for innovation, sustainability, people, and where lifelong learning is an essential part of our culture. With our ecosystem of supply partners, we shape the world we want to live in and deliver value to customers, society, and the Volvo Group.