Executive Assistant Volvo Trucks France M - CDI H/F Volvo Group

Executive Assistant

Are you looking for a stepping-stone role with exposure, learning & growth ?

This role might be the one for you.

We are looking for an Executive Assistant to support our Top Management team in a dynamic and transforming environment.
This is a real career-accelerator role: ideal to deeply understand Volvo Trucks France, gain a high-level view of the business, work closely with senior leaders and progressively grow into broader responsibilities.

You will join a flat, friendly and collaborative organization, where initiative is encouraged and ideas are welcome.

What you will do

You will support Top Management on a day-to-day basis, helping them operate efficiently and focus on strategic priorities.
Beyond core assistant duties, you will have the opportunity to take on additional missions and projects, depending on your interests and strengths.

Your main responsibilities:

- Provide comprehensive administrative support to the Managing Director and the management team, including managing complex calendars, organizing meetings and events, coordinating travel arrangements, both domestic and international, and preparing reports-all with the highest level of confidentiality and professionalism.
- Coordinate and follow up on key transformation initiatives within the management team to ensure timely execution and alignment with department goals.
- Facilitate clear, effective communication within the team, as well as with other departments and external stakeholders, promoting collaboration and transparency.
- Independently manage delegated tasks and proactively propose process improvements to optimize efficiency and effectiveness.
- Arrange travel and handle expense reports with accuracy, ensuring compliance with company policies.
- Coordinate all aspects of meetings and special events (onsite and offsite).
- Prepare presentations for meetings as needed.
- Take ownership of additional tasks, projects or responsibilities over time.

What skills are we looking for?

We are open to different backgrounds - not only Executive Assistants.

- Minimum 3 years of professional experience, in an international and dynamic environment
- Fluent in English & French
- Strong soft skills and willingness to learn are key

You are:

- Eager to learn and grow
- Proactive, comfortable suggesting ideas and improvements
- Independent and well-organized
- Curious and open-minded
- Trustworthy, with a strong sense of confidentiality
- A good communicator, comfortable interacting with all levels
- Sociable, smooth in relationships, and collaborative
- Someone who dares and takes initiative
- Comfortable with digital tools (Office 365)

You haven't all of those skills, but you really are motivated by joining our company and ready to learn feel free to apply!

Nous attachons une grande importance à la confidentialité de vos données et n'acceptons donc pas les candidatures par mails.

Qui nous sommes et en quoi nous croyons
Nous sommes engagés à façonner l'avenir des solutions de transport efficaces, sûres et durables. Réaliser notre mission crée d'innombrables opportunités de carrière pour les talents au sein des marques et entités leaders du groupe.

Postuler à ce poste vous offre l'opportunité de rejoindre le groupe Volvo. Chaque jour, vous travaillerez avec certains des esprits les plus brillants et créatifs de notre domaine afin de laisser notre société dans un meilleur état pour la prochaine génération. Nous sommes passionnés par ce que nous faisons et nous prospérons grâce au travail d'équipe. Nous sommes presque 100 000 personnes unies à travers le monde par une culture de soin, d'inclusivité et d'autonomisation.

Chez Volvo Trucks, vous contribuerez à ouvrir la voie à une industrie du transport durable. Depuis près d'un siècle, nous innovons pour les gens - pour rendre la vie plus facile, meilleure et plus sûre. Conduire le changement est notre promesse à nos clients, à l'industrie et à la société. Chez Volvo Trucks, nous partageons la curiosité d'apprendre, nous travaillons avec passion et nous embrassons le changement pour rester en tête. Rejoignez-nous, ensemble nous faisons avancer le monde dans lequel nous voulons vivre.