Classified Registrar 26007 H/F Sopra Steria

- Overview of classified information under its custody and of the dissemination.
- Registration of the classified information according to the established Need-to-Know.
- Ensure accountability in the corresponding NAV (ESA Naviation directorate) sub-registry for each single classified information/equipment.
- Verification of each classified information against the integrity checks mentioned below in whatever form it has been disseminated/transmitted (paper, electronic, Hardware).
- To be performed upon RECEPTION and before TRANSMISSION of:
- INTERNAL documents/items: created internally
- EXTERNAL documents/items: received from outside
- Receive classified deliveries and process them according to the ESA Security Directives
- Perform the integrity checks, ensure that the documents/hardware received are compliant to the ESA Security Directives requirements, verifying as a minimum:
- For physical deliveries, check that the package and its seal are intact upon receipt.
- that all the received items are listed in the corresponding Delivery Note
- the classification marking in the document in all the pages
- that the document has a correct reference in all the pages
- that the document has the proper NTK marking as applicable depending on the project
- that all pages are marked and no blank pages are inserted in the document, including an end of document sentence at the end of the document.
- Once all integrity checks have been performed, the documents/equipment shall be registered in the corresponding Classified Sub-Registry and applying the correct need-to-know, as a minimum the following meta-data shall be recorded for each document:
- Reference of the document, Version and issue number, Title, Location, Date of receipt, Sender, Originator, Classification,
- After the delivery is fully accepted, the Classified Registrar shall countersign the Delivery Note and return it to the sender,
- If a delivery is not fully compliant to the ESA Security Directives and to the NAV marking rules, the Registrar shall communicate the sender all the incorrect items and request a redelivery, the Registrar shall follow-up the delivery until all documents are delivered and accepted.
- The Registrar shall maintain up to date the internal tool for tracking incoming deliveries
- When team members request an outgoing delivery, the Classified Registrar shall prepare a Delivery Note and the data package for the delivery,
- Collect all the required signatures in the Delivery Note. Once all signatures are collected the Registrar shall perform the delivery,
- Remind the recipients to send back the countersigned Delivery Note as proof of reception of the Classified documentation,
- The Registrar shall maintain up to date the internal tool for tracking outgoing deliveries,
- Copy to the Class I area or extract from the Class I area files as requested by users following the rules provided after Contract award,
- Shall encrypt/decrypt Restricted information,
- Shall copy to user's folder in ECRD decrypted files received encrypted via email,
- In CST the Registrar shall manage the External hard disks to include documents for review and to generate new documents in the Classified Sub Registry (procedures are documented in EPO Class I SECOPS)
- Follow a training offered by the ESA Security Office and only after passing the exam will he/she be allowed to perform the above-mentioned tasks,
- Ensure that classified incoming deliveries are being transferred to the entities in a timely manner (SINA transfers).
- Disseminate the culture of information security to users of the classified area and educate them on the correct production of classified information according to the rules and through a continuous cordial exchange of advice and instructions both verbal and written