Operational Support Employee H/F Action France

Operational Support Employee

Next to own Distribution Centres (DC's) Action uses external parties, as Logistics Service Providers (LSP), to staff outsourced' DC's. Within an outsourced DC a small team of Action employees works to monitor and optimize the logistical processes with the LSP. The Operational Support employee is part of this team and reports directly to the Logistics Service Manager that leads the team. The main focus lies in providing (administrative) support on a variety of topics for the team on-site and act as first point of contact for invoices and on site project initiatives.

Purpose of the job
The Operational Support employee is responsible for providing (administrative) support on a variety of topics for the Action team on-site and act as first point of contact for invoices and on site project initiatives, but also needs to prepare business cases on additional costs, investments and other changes. The Operational Support employee is also responsible for preparing timely and effective communication to the stores.

Responsibilities
- Admin control invoicing - detailed invoice control for the warehouse and suppliers and act as first point of contact ;
- Support preparation of business cases on additional costs, investments and other changes ;
- Prepare presentations in which the required information is consolidated for LSM and on-site Action team ;
- Support in preparing the onboarding program for Action team members, including but not limited to arrange the logistics ;
- Keeping overview on facility management components such as property and equipment for your respective site ;
- Administrative support on Project Management for on-site initiatives ;
- Monthly tracking and reporting of project budget & statuses, based on the input of the on-site Action team ;
- Prepare timely and effective communication to the stores if and when needed ;
- Generate and update all weekly reporting dashboards for your respective site and communicate/ share this on time. To be used in SCT ;
- Responsible for acting on ad-hoc questions and requests.