Executive Assistant - Human Resources H/F MANPOWER - LUXEMBOURG

Manpower is looking for an Executive Assistant (H/F/X) for a client specialized in European institutions, located in Luxembourg.

Your missions

- Act as the primary point of contact for the Head of Department on complex and confidential matters, both internally and externally
- Manage and coordinate the Head of Department's agenda, including scheduling meetings and ensuring follow-up on key decisions
- Screen, prioritise and distribute incoming correspondence and ensure appropriate follow-up actions
- Draft, edit and finalise documents and communications requiring validation or signature
- Ensure smooth internal communication and proper information flow within the department
- Organise meetings and support the preparation of related materials
- Maintain and update electronic and paper filing systems
- Provide administrative support and guidance to team members on internal procedures
- Identify and suggest improvements to administrative processes to enhance efficiency
- Collaborate closely with other departments and secretariats
- Provide back-up support to other assistants when required
- Handle multiple priorities autonomously while maintaining a high level of professionalism and confidentiality
Your profile
- Secondary education diploma with a relevant certification in administration or secretarial studies
- Minimum 5 years of experience in a similar administrative or executive assistant role
- Strong organisational skills and ability to manage multiple priorities
- High level of discretion and confidentiality is essential
- Excellent communication and interpersonal skills
- Strong customer-oriented mindset
- Proficiency in Microsoft Office tools (Word, Excel, PowerPoint)
- Excellent command of English and French (written and spoken); any additional EU language is considered an asset
Interested in this opportunity? Apply now!