Administrative Assistant - Marine Operations Center M - F H/F Bureau Veritas

Join a global leader in maritime classification and certification:

Your career is about more than building a CV - it's a chance to LeaveYourMark.

Joining Bureau Veritas Marine & Offshore means becoming part of a key player in maritime classification and certification. With decades of expertise, we support innovation and transformation across the sector by ensuring the safety, performance, and sustainability of ships, offshore infrastructures, and maritime equipment.

Our mission? To contribute to a safer and more environmentally friendly maritime world by providing our technical expertise and commitment to our clients and partners.

Join our teams at the heart of naval expertise!

Would you like to apply your administrative skills to support a highly skilled team of naval experts? Join the Marine Operations Center (MOC) of Bureau Veritas, based in Courbevoie, and become a key operational support resource for a team recognized for its technical excellence.

Join a dynamic team:

Within the MOC, you will join a team of naval experts who serve as contacts for our clients. These experts provide high-quality interface services and ensure that client requests are processed in line with our procedures, values, and company strategy.

As an Administrative Assistant, you will be the operational pivot of the service, ensuring the smooth administrative and technical functioning of the MOC.

Your main responsibilities:

• Manage outgoing and incoming mail, validate time and expense entries via an internal tool, and ensure administrative logistics management (travel, meetings, supplies)
• Create and maintain supplier records in the Group tool
• Ensure administrative and regulatory follow-up of vessels (management of classification files, audits, and inspections)
• Dispatch emails related to inland waterway activities
• Ensure invoicing
• Maintain up-to-date administrative and regulatory vessel files
• Ensure follow-up of technical files and documents

Your strengths to succeed:

Education and experience:
With a Bac +2 degree in administrative management, accounting, or business support, you have significant experience in a similar role, ideally in a technical or maritime environment.

Technical skills:

• Proficiency in office tools, particularly Microsoft Office Suite (Word, Excel, PowerPoint)
• Good knowledge of collaborative tools and IT systems
• Comfort with databases and administrative management tools
• Strong writing skills and ability to document processes

Personal qualities:

• Rigorous organization and effective priority management
• Versatility and adaptability when handling varied tasks
• Service-oriented mindset and strong interpersonal skills
• Ability to work in a team and interact with technical experts
• Proactivity and autonomy in managing assignments

Language skills:
Your proficiency in English enables you to communicate effectively, both written and spoken, within an international network.

Why choose Bureau Veritas?

By joining our teams, you will support varied and strategic maritime activities within a stimulating international environment.

We support our employees throughout their careers with technical training and continuous professional development.

Convinced that diversity is a strength, we are committed to providing an inclusive and equitable work environment. We promote gender equality and support the professional integration, access, and retention of people with disabilities.

Ready to take on exciting challenges? Join us to shaping a better maritime world!