Office Manager - Temps Partiel H/F Thefork

Join our Movement and Champion Restaurant Culture! 💚

At TheFork we believe that the best things in life happen around the table.
As the leading restaurant booking platform in Europe, we connect the broadest community of loyal diners with the world's favorite restaurants. Powered by innovation and a deep passion for the restaurant industry, we create unique dining experiences across 11 countries.

We're part of the Tripadvisor Group and proud to be building a diverse, people-first culture where respect, ownership, growth and better together values thrive.
If you're passionate about food, technology, and making a real impact, your seat at the table is ready.

👉

1- What you will do:

Reception & Guest Experience (Core Mission)

• Brand ambassadorship: Act as the indispensable first point of contact for the Paris office, representing the company's image to all internal and external visitors.
• Visitor management: Oversee the physical greeting, identification, and orientation of both employees and external guests.
• Access Control: Independently manage the logistics for site access, including the programming and distribution of badges
• Logistics & deliveries: Handle the complete flow of physical goods, which includes receiving all deliveries and processing incoming/outgoing mail, packages, and courier requests.

Administrative Support & Internal Services

• Digital communication: Manage daily digital workflows by monitoring and responding to internal inquiries and emails.
• Meeting coordination: Support the team by assisting with the reservation and logistical optimization of meeting rooms.
• Fleet administration: Assist with the administrative tracking of company vehicles, specifically scanning and entering data related to traffic or parking fines.
• Provider supervision: Act as the on-site point of contact to coordinate and monitor the work of regular service providers, including cleaning crews, maintenance technicians, and gardeners.

Office Management & Office Life

• Kitchen & refreshments: Supervise inventory levels and manage recurring orders for "Food & Beverage" supplies, such as coffee, tea, milk and juices
• Stock management: Anticipate the office's needs for stationery and general consumables to ensure no shortages occur.
• Event planning: Provide active logistical support for internal company events, including the setup and decoration for after-work socials, breakfasts, and management lunches, as well as coordinating with caterers.

2. Who you are: You Meet These Critical Qualifications

• Language mastery: be fluent in both French and English (written and oral) to interact with international teams and vendors.
• Digital literacy: Proficiency in Google Workspace (Drive), Microsoft Office, and Slack.
• Organization: Proven ability to prioritize tasks and meet deadlines despite the constraints of a part-time schedule.
• Discretion: A high level of professionalism when handling sensitive or confidential information.

3- You Can Impress With These Additions

Prior experience in a similar office management or reception role

Experience working in fast-paced environments, specifically within the Tech sector or digital catering/restoration.

What we offer you:

France

😄 An awesome team

🏠 A permanent contract (that can be useful in life)

💸 Competitive fixed salary and bonus

🍕 Lunch vouchers available for each working day (because yes, we like to try our best restaurants)

🌎 International teams and a multicultural environment spanning 10 offices across Europe

🤝 Highly inclusive working environment

🤸‍♀️ Lifestyle benefits that can be used to reimburse expenses related to physical and leisure activities, family support, travel etc

🎓 Continuous learning and development programs

😌 Free access to the Calm app to help you build resilience wherever you are in your mental health journey

🐣Dedicated parental leave and caregiver leave policies (12 weeks fully paid)

🏥Health insurance covered by the company

👶 Financial support for birth, adoption, civil partnerships, or marriage

🚝 Transport allowance

🏥Health insurance fully covered by the company

👩‍🦽 Life & Disability Insurance at no cost to the employee

🍴 Amazing offices with dining, coffee points and leisure area

🎤 Team building events

All hiring happens through our careers site and official email. We do not text or ask for payment during the hiring process. Please report any suspicious messages immediately.

We believe that we are better together, and we welcome you for who you are. We endeavor to ensure that everyone - regardless of ability, age, socio-economic & cultural background, ethnicity, faith, gender, gender expression, gender identity, ideology, national origin, race, sexual orientation, marital status, or any characteristic protected under applicable law -has the opportunity to reach their full potential. At TheFork, we want you to bring us your unique perspectives and experiences, so we can collectively continue disrupting the restaurant industry and go from good to great.

TheFork is committed to a fair recruitment process. If you have special needs and require reasonable support during your application, interview, or participation in the selection process due to health conditions or disability, please direct your inquiries to ****@****.**. Our HR team will review the request and respond accordingly.

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