Administrative Assistant M H/F MANPOWER - LUXEMBOURG

Client Description:

Manpower is looking for an Administrative Assistant for a client specialized in European institutional activities, located in Luxembourg.

Job Description:
The Administrative assistant will work in close cooperation with a team of professionals and other administrative/operational assistants.

- Assist with general secretarial duties and administrative tasks, including organising meeting, events (booking meeting rooms and refreshments, requesting visitor access)
- Assist with updating and archiving of documents
- Assist with the creation of new Cercle clubs, manage club membership requests, and maintain ongoing interactions with the existing clubs. Monitor the reliability of statistics on Cercle memberships.
- Provide support with the Cercle Administration (ex. Committee meetings, AGM) and administrative support to the Cercle Executive Committee.
- Support the implementation of general Cercle actions and policies by working closely with the Senior Cercle Administrator.
- Assist with the organisation of specific events (ex. Cercle Open Day, Arts Exhibitions).
- Ensure back-up of Senior Cercle Administrator and Operational Assistant during their absence to guarantee business continuity of Cercle office if/when necessary.
Candidate Profile:
Typical qualifications
- Secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration) or secondary level education with equally qualified experience in a relevant field.
- At least 3 years' experience in an administrative support role;
- Ability to work well under limited supervision and serve as a back-up to Cercle Administrator and Operational Assistant
- Proactive and good at taking initiative;
- Thorough knowledge of advanced functions of the standard office tools, notably Excel, Word, PowerPoint, Outlook etc;
- Strong organisational and planning skills
- Very good interpersonal skills
What Client Offers:
Interested in this opportunity ? Apply now !