Office Manager & Assistant To The Ceo Us H/F WeWard

Hi there!

About us

WeWard is the app that rewards you for walking and turns everyday steps into real-life rewards, connections, & positive impact!

Our mission is to help people move more, feel better, and make movement meaningful.

Today, we are trusted by 25M+ users worldwide, with a fast-growing, international team and offices in Paris and New York.

Our ambition is to build the world's leading movement-and-rewards platform, scaling globally while using technology, data, and smart incentives to drive lasting behavior change and wellbeing at scale.

About the role

Your Mission - Create an exceptional workplace experience in New York

As our Office Manager in New York, you'll play a central role in making our New York office a welcoming, well-functioning, and vibrant place to work. You'll manage all things related to office life, team events, and onboarding - while also supporting Yves, our CEO & Co-founder, with select administrative and logistical tasks.

If you thrive on autonomy, have a knack for creating structure, and love bringing people together, this role is for you!

Your impact/responsabilities

As an Office Manager in New York, you will oversee:

- Office Management

- Be the go-to person for anything office-related in New York: space, supplies, snacks, maintenance, comfort, and daily well-being.
- Manage relationships with all office vendors and service providers (cleaning, deliveries, snacks, utilities, security, etc.): pay suppliers, review invoices, and reconcile receipts.
- Monitor office budgets and expenses, and track receipts or invoices when needed.

- People Experience & Onboarding

- Welcome all new teammates & prepare their welcome kits, badges, computers, and any role-specific tools before their arrival.
- Coordinate first-day onboarding with the HR team: organise a breakfast & first lunch, for example.
- Organize offboarding logistics when team members leave, taking the lead of our platform (Justworks).
- Own the monthly payroll process for the US team: review timesheets, bonuses, and ensure data accuracy in collaboration with Justworks and the finance team.
- Manage employee benefits administration, including healthcare, insurance, and any other perks or coverage programs, ensuring timely enrollment, changes, and renewals.

- Team Events & Culture

- Plan and execute local team events: afterworks, communal lunches, team buildings, holiday parties, and more, ensuring everyone feels included and connected.
- Support the organization of company-wide events (e.g. annual seminar), including travel logistics if needed.

- Financial & Administrative Operations

- Prepare and deliver a monthly financial report for the NY office (expenses, budgets, forecasts).
- Propose and manage cash optimization strategies, including short-term treasury placements and liquidity tracking.
- Collaborate with our external accountant to ensure timely tax filings, payroll declarations, and proper record-keeping.
- Maintain relationships with banking partners and ensure smooth account operations.
- Support bookkeeping and documentation for audit and compliance needs.

- Executive Assistant Support to the CEO

- Coordinate travel arrangements, event participation, and other logistics linked to the CEO.
- Manage a wide range of delegated administrative and financial tasks with high attention to detail and timely execution.
- Ensure the CEO remains focused on strategic priorities.
- Proactively manage the CEO's calendar, optimizing for focus, productivity, and alignment with business priorities.
- Act as the main point of contact for external accountants, legal advisors, and financial partners regarding filings, reporting, and compliance.
- Support the organization and oversight of executive-level investment activity and documentation, in close coordination with relevant advisors.
- Assist with the preparation and submission of corporate and administrative declarations.

Our commitments

- SUCCEED - You'll join ateam of passionate peoplewho share values of ambition and determination
- TRUST -We give you realautonomy, trusting you to reach your goals in your own way
- EXPLORE - You'll grow in a culture that's constantly evolving and curious about what's next
- PROGRESS -We'll support you through challenges, learn from mistakes, and move forward together
- SMILE - And every day, you'll be part of afun and positive environmentwhere humor is always welcome

Preferred experience

What we're looking for

You're the perfect match if...

- You have 3 years of experience in an office manager, admin, or EA role - ideally in a start-up or fast-paced environment.
- You have adaptation skills and flexibility to accompany and implement change in a constantly evolving scaleup.
- You bring strong interpersonal skills: you're warm, trustworthy, and great at creating a positive vibe.
- You're tech-savvy and quick to learn new tools (Google Workspace, Notion, Slack, etc.).
- You're eligible to work in the U.S.

If this sounds like you, apply - we'd love to meet you.

What we offer

- Top tier earnings : dive into a role offering a competitive salary range, with bonuses and stock options
- Health insurance fully covered with Aetna (including Dental and Vision)
- Global work culture : at least one visit per year to get chances to work from our stylish Paris office
- Work-Life balance : work remotely up to 2 days per week
- 25 days of PTO + federal holidays
- Commuter benefits : we utilize pre tax dollars that are deducted directly from your paycheck, allowing you to get to work with a little less effort
- 401k Plan : with a 2% employer match, 2 years graded vesting

Recruitment process
- A 30-min intro call with, our Talent Acquisition Specialist - informal discussion to get to know each other, discuss your background, expectations, and introduce you to WeWard
- A 1-hour interview with , our CEO + an asynchronous practical case study -focused on your expertise + get to know our CEO.
- Office tourto meet other team members.

And if it's a match...Welcome to the adventure!