Senior Executive Assistant - Secretary General Department M H/F MANPOWER - LUXEMBOURG

Manpower is looking for an Assistant Secretary General Department for a client specialized in European financial governance located in Luxembourg.

Your missions

- Manage and maintain the business calendar of the Secretary General and the Heads of Division
- Organise, coordinate and follow up all secretarial and administrative activities for the department
- Act as a key liaison for internal and external correspondence, ensuring professional and timely communication
- Organise Board and Committee meetings, video conferences and internal/external meetings (agendas, rooms, documents, equipment)
- Assist in the organisation of internal and external events
- Attend meetings and take minutes when required
- Prepare, edit and format documents and presentations
- Manage filing systems, databases and archiving (digital and physical)
- Organise business travel and manage expense reimbursements
- Support recruitment and procurement processes through interview scheduling
- Act as a back-up to the Personal Assistant of the Secretary General
- Provide additional administrative support to Members of the Management Board when needed
Your profile:
- Bachelor's degree or equivalent level of education
- Minimum 3 years of experience in a similar role, ideally in a multinational or institutional environment
- Excellent command of MS Office (Outlook, Word, Excel, PowerPoint)
- Knowledge of MS Teams, WebEx and video conferencing systems is an asset
- Knowledge of SharePoint and Oracle Fusion is an asset
- Experience in the public sector is a plus
- Fluent English, both written and spoken; additional EU languages are a strong asset
- Excellent communication and interpersonal skills
- Strong organisational abilities, resilience and flexibility
- Team spirit and ability to work in a diverse and multicultural environment
What Client Offers:
- Expected start date: March 2026
- Contract duration: 5 to 6 months
- Highly international and institutional working environment
Interested in this opportunity? Apply now!