Executive Assistant & Office Manager H/F Mane
Le Bar-sur-Loup - 06 CDI- Bac +2
- Bac +3, Bac +4
- Bac +5
- Industrie Pétrolière • Pétrochimie
Détail du poste
For our location in Haywards Heath, we are looking for a highly organized team player to join our Fragrances department as a Executive Assistant & Office Manager (f/m/d)
Your Responsibilities :
- Executive Assistant to the General Manager
- Manage and maintain the General Manager's schedule, including meetings, travel arrangements, and appointments.
- Prepare, proofread, and edit correspondence, reports, and presentations for internal and external use. Conduct research, compile data, and prepare briefing materials to support decision-making.
- Organize and coordinate ad-hoc meetings on or off site, including agenda preparation, minute-taking, and follow-up on action items.
- Assist with confidential and sensitive matters with a high degree of professionalism and discretion.
- Manage and prioritize incoming communications (emails, calls, meeting requests).
- Support strategic initiatives and special projects as assigned by the General Manager.
- Follow-up and Commercial Support for the General Manager & sales team
- Oversee process from initiation to signature of external agreements (supply agreements, confidential disclosure agreements etc.).
- Gather feedback from department heads as required during contract and supply agreement review processes.
- Coordinate input from account managers and aggregate data for key business unit exercises running monthly or yearly (budgeting, latest estimates, forecasting, etc.).
- Provide ad-hoc coordination and follow-up support for key commercial initiatives across the business unit, hand in hand with sales teams & sales support.
- Haywards Heath Office Management
- Oversee daily office operations, ensuring a clean, organized, and fully functioning work environment.
- Manage office supplies, equipment, and service provider relationships.
- Organize, review, and renegotiate contracts with facility service providers as needed.
- Serve as the primary point of contact for vendors, facilities management, and service contract providers.
- Ensure optimal customer visits to the office, managing as required logistics.
- Work closely with the designated Fire Warden(s) and First Aider(s) to maintain health and safety standards within the office.
- Support the onboarding and offboarding of employees, including IT setups, workspace preparation, sharing of key policies & contacts, and general orientation.
- Help draft, implement, and maintain policies related to office use and visitor management.
- Monitor and manage office budgets, including expense reporting, procurement activities, and posting invoices for payment processing with the finance team.
oIdentify areas for improvement or investment to enhance collaboration, effectiveness, and the overall employee and guest experience in the office.
Le profil recherché
Your Profile :
- Valid right-to-work status in the UK at the time of application.
- Minimum 2 years' experience as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership.
- Minimum 3 years' experience in office management, facilities coordination, or workplace administration.
- Completely fluent in English. Some understanding of French will BE a plus.
- Bachelor's degree preferred or equivalent professional experience.
- Professional certifications or qualifications in applicable fields (Project management, facilities management, executive planning etc.) will BE a plus.
- Existing training or interest in being a Fire Warden or First Aider will BE a plus.
- Proven experience in handling confidential information with discretion.
- Strong track record of managing complex calendars, coordinating travel, and organizing meetings or events.
- Experience liaising with vendors, service providers, and external partners in a facilities management capacity.
- Familiarity with basic finance/admin duties : handling budgets, processing invoices, expense reporting.
If you are interested in joining our team of talented, dedicated professionals and BE a part of MANE's tradition of excellence, we look forward to receiving your application per email to ****@****.**
Hellowork a estimé le salaire pour ce métier à Le Bar-sur-Loup
Le recruteur n'a pas communiqué le salaire de cette offre mais Hellowork vous propose une estimation (fourchette variable selon l'expérience).
Estimation basée sur les données INSEE et les offres d’emploi similaires.
Estimation basse
23 311 € / an 1 943 € / mois 12,81 € / heureSalaire brut estimé
26 390 € / an 2 199 € / mois 14,50 € / heureEstimation haute
30 000 € / an 2 500 € / mois 16,48 € / heureCette information vous semble-t-elle utile ?
Merci pour votre retour !
- Le Bar-sur-Loup - 06
- CDI
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